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SEC Investment Advisers Act of 1940
In 2005 the Securities and Exchange Commission (SEC) imposed new regulations on privateinvestment pools, better known as hedge funds. As a result of a three-to two vote, hedge fund managers with assets in excess of $25 million must register with the SEC under the Investment Advisors Act of 1940. The ruling also includes provisions for securing, managing and archiving all electronic communication such as corporate email to ensure that customers are protected from fraud or misrepresentation. The retention policies for electronic data that the hedge fund managers must follow are the same as those required under SEC Rule 17 a-4 which governs securities dealers. They include the following:
|Archived messages including email must be stored in duplicate. One copy must be stored in an online archive, and a second copy must be stored offline on permanent, tamperproof media, such as Write-Once-Read-Many (WORM) technology. Storage media must be verified automatically for quality and accuracy.|
Our GuardDoc Hosted Email Archiving Solution provides storage for all of your archived email on WORM compliant storage.
|All archived emails are required to be date and time-stamped and serialized. In addition, all messages must be assigned a unique, sequential identification number as a safeguard against possible deletion of information.|
|We guarantee that all messages are archived with their original data intact. That includes the message ID, email body, all attachments, etc.). Each email is given a unique number to ensure that no messages have been deleted.|
|Data must be stored with a searchable index to ensure ease of search and retrieval. An index must be maintained on each unit of storage media used for all emails and attachments stored on that unit.|
|With our hosted archiving solution all of the components of your company’s emails will be indexed and securely stored. That includes the email header, body and all attachments.|
|SEC regulations require that all emails and indexes must be easily retrievable and downloadable to other media.|
|Our GuardDoc Hosted Email Archiving Solution indexes all email header, body and attachment components which are easily searchable via our secure web-based user interface and retrievable to standards-based formats such as .pst, .pdf, text, mime, etc.|
- Setup and configuration in minutes.
- Unlimited storage for a small monthly fee.
- Web-user interface intuitive for all skill levels. No training required for any employee.
- All of your data is easily accessible 24x7 for immediate search.
- All federal regulations can easily be met with limited IT resources or no IT resources at all if you do not have an IT staff.
- Replication of data to multiple data centers.
- 99.999% uptime guarantee.
- 24 x 7 live U.S-based technical support available to you whenever you need it.
- 24 x7 server monitoring and maintenance.