SEC 17A-4 and NASD 3010

Securities and Exchange Commission Rule 17a-4
The Securities and Exchange Commission (SEC) passed the Securities Exchange Act of 1934 as a means of protecting investors from fraudulent or misleading claims made by securities dealers.  Rule 17a-4 of the Securities Exchange Act was modified in 1997 to institute procedures on member firms for storage of emails and other electronic data.   The way in which transaction records must be provided for review and auditing purposes was also put in place.  The National Association of Securities Dealers (NASD) applies similar rules to its member firms through NASD 3010.

SEC rule 17a-4 and NASD rule 3010 apply to all companies and employees involved in the trading of securities.  This includes securities firms, stock brokerage firms, banks and any financial institutions that fall under SEC or NASD jurisdiction. They require securities dealers to implement specific, enforceable retention procedures, which include the following:

	Archived messages including email must be stored in duplicate. One copy must be stored in an online archive, and a second copy must be stored offline on permanent, tamperproof media, such as Write-Once-Read-Many (WORM) technology.  Storage media must be verified automatically for quality and accuracy.
	Our GuardDoc Hosted Email Archiving Solution provides storage for all of your archived email on WORM compliant storage.
	All archived emails are required to be date and time-stamped and serialized.   In addition, all messages must be assigned a unique, sequential identification number as a safeguard against possible deletion of information.
	We guarantee that all messages are archived with their original data intact.  That includes the message ID, email body, all attachments, etc.). Each email is given a unique number to ensure that no messages have been deleted.
	Data must be stored with a searchable index to ensure ease of search and retrieval.  An index must be maintained on each unit of storage media used for all emails and attachments stored on that unit.
	With our hosted archiving solution all of the components of your company’s emails will be indexed and securely stored.  That includes the email header, body and all attachments.
	SEC regulations require that all emails and indexes must be easily retrievable and downloadable to other media.
	Our GuardDoc Hosted Email Archiving Solution indexes all email header, body and attachment components which are easily searchable via our secure web-based user interface and retrievable to standards-based formats such as .pst, .pdf, text, mime, etc.

Sign up today and be fully compliant in minutes.

• Setup and configuration in minutes.
• Unlimited storage for a small monthly fee. 
• Web-user interface intuitive for all skill levels.  No training required for any employee.
• All of your data is easily accessible 24x7 for immediate search.
• All federal regulations can easily be met with limited IT resources or no IT resources at all if you do not have an IT staff.
• Replication of data to multiple data centers. 
• 99.9% uptime guarantee.
• 24 x 7 live U.S-based technical support available to you whenever you need it.
• 24 x7 server monitoring and maintenance.